Project management – goals and tasks
A project has a defined beginning and end and is therefore limited in time. It is unique, innovative and new, and also involves a high degree of difficulty. Several departments always work together on a project. A clearly defined goal is important. In addition, resources such as time, money and manpower are limited. In order to achieve the project goals, project management offers methods, procedures and tools. By planning, controlling and monitoring these procedures, a good organization and a regulated process, work is done towards the goals. Soft skills such as motivation and conflict management also have a major influence on the goals. The project environment with stakeholders, corporate structures and other framework conditions must also be taken into account. To define goals clearly and effectively, they are defined smartly. Smartly formulated goals are generally easier to achieve and facilitate progress monitoring. Such a formulation has the following five characteristics. They must be specific, measurable, attractive, achievable and terminable.
Structure in the project through a Project Management Office
A Project Management Office is an administrative structure that standardizes project-related management processes and facilitates the sharing of resources, methods, tools, and techniques. The responsibilities of a PMO can range from providing project management support functions to directly managing one or more projects. There are different types of PMO structures in an organization. Each of them varies in terms of the degree of control and influence they have over projects within the organization.
Project management with a structured approach
A project is managed by the project manager. He is responsible for planning, controlling and monitoring the project. He represents the project management to the stakeholders. Requirements for the team members are special knowledge in a field of expertise, motivation, performance and social skills. The general project workflow is as follows:
Here, responsibilities are clarified and the team is put together and roles are assigned.
During definition, smart goals are set and reviewed for feasibility.
In the planning phase, a phase plan is created. It shows the milestones from start to finish. In addition, a work breakdown structure is created, which puts the tasks in a chronological and hierarchical order.
In the control phase of the project, progress control and monitoring of individual tasks takes place.
Project closure represents the formal end of the project and is accomplished through product acceptance, lessons learned, and documentation.
Project management made to measure
The experienced project managers of Bross & Partner Consulting Engineers manage your project through the phases of initiation, definition, planning, and control up to completion. Due to different project management structures and methods, for some of which separate process models exist, the choice of approach for the implementation of a project is usually based on various criteria.
Relevant criteria in project management
In recent years, time and cost pressure as well as complexity within companies have increased. As a result, project management is experiencing increased demand. The most important factors influencing a project and determining the scope of project management are:
- Requirements of the organization or the client (guidelines)
- Size of the project (for example, number of person-days)
- complexity of the project, distinguishing between technical and social complexity
- Industry of the project, if an industry/product-specific process model is used
- further project type categorizations such as development project, learning project, maintenance project, …
Your contact person
Dr. Florian Bross
The tools of project management
Project implementation can involve a single person, but also several thousand. Accordingly, project management tools range from simple to-do lists to complex organizations with companies established solely for this purpose and massive support from project management software. Therefore, one of the main tasks of project management before starting a project is to determine which project management methods should be applied and weighted in this very project. Application of all methods in a small project would lead to over-administration, i.e. question the cost-benefit ratio.